The WCSD Grant Process
Staff Approvals
All grants to be used by or in any building within the Warren County School District must be reviewed and approved by the:
Building principal
Coordinator of Grant & Foundation Development
The appropriate WCSD director, and
WCSD Board of Education
Some grants may require input and/or approval from the WCSD Superintendent as well. The Coordinator of Grant & Foundation Development will communicate with interested parties if this proves necessary.
Board Approval of Grants
Reviews and approvals must be made before the acceptance or receipt of any grant funds. The process for obtaining Board of Education approval is:
Discuss the intended funding opportunity with the building principal.
Ask the appropriate WCSD director for their input and approval.
Complete and submit the online WCSD Grant Request Form.
Answer the form questions to the best of your ability.
Call or email the Coordinator of Grant & Foundation Development with questions.
The Coordinator of Grant & Foundation Development will work with the appropriate director to submit the grant for approval by the appropriate WCSD school board committee at the next scheduled meeting. With committee approval, the grant will then be placed on the upcoming board meeting for approval to proceed.
The WCSD administration and Board of School Directors fully support staff efforts to secure grant funding. As such, grant efforts are rarely declined. While waiting for committee and board approval, staff should continue to work on applications and supporting documents or information to ensure that the application is submitted before the deadline. The Coordinator of Grant & Foundation Development will provide or help find any information necessary for the application process.
Other Important Information
Submissions of the WCSD Grant Request Form should be at least two (2) weeks before the next scheduled board committee meetings.
UNDER NO CIRCUMSTANCES may a grant application be submitted without an email (or other written format) communication from the Coordinator of Grant & Foundation Development providing permission to do so.
The Coordinator of Grant & Foundation Development will maintain a copy of the submitted application for the district's records. Any staff member submitting an application must save a copy of the application and provide it to the Coordinator for their records.
The WCSD Grant Request Form
The WCSD Grant Request Form is linked at the bottom of this webpage. Many of the fields on the WCSD Grant Request Form are mandatory. The grant process will not move beyond a discussion phase without this form being submitted to the Office of Grant & Foundation Development.
It can be difficult to meet the submission deadline for a grant proposal before receiving all necessary committee and Board approvals. This is especially true when the turnaround time for grant submissions is short. For this reason, it is strongly suggested that individuals interested in applying for a specific grant contact the Office of Grant & Foundation Development at (814) 723-6903 x1034 as early as possible in the grant development process to ask for support and receive guidance on how to proceed.
WCSD Grant Request Form
This is the online form that all staff requesting permission for grant projects must complete.